Project Management Office

A Five-Phase Approach to Launching a PMO

Having a project management office (PMO) is never a bad idea. PMOs offer the potential to positively transform a business, making them a hot area for improvement. In a post for Voices on Project Management, Mario Trentim explains the five-phase process to best implement a PMO:

  1. Assess
  2. Define
  3. Implement
  4. Improve
  5. Close out

The Office Is Open

The first step is to understand your organization and assess the current state of any project management practices. Before you can improve anything, you must understand where you stand. After the current state of project management practices is assessed, it is time to define what the future should look like. This step involves three aspects of PMOs: mandating the mission and vision, considering the value proposition that goes with the business model, and understanding the processes, resources, and partnerships.

Once everything is defined, it is time to take that dream off of paper and implement it into reality. This step is not easy, and it will require a lot of change management. A pilot, trial PMO may prove useful before there is a complete overhaul and implementation of something new.

The PMO is an aspect of the business that is expected to deliver business value. It does not just focus on one project but instead makes improvements that benefit the organization at large. The organization is an evolving entity, and so too should be the PMO. This continuous improvement plan may involve things like a maturity-growing roadmap, or regular assessment of PMO functions. Past this, the final phase of the launch is closeout. This should simply be a “celebration of the PMO results.”

In any case, the most important thing to remember about the PMO is to always remember to involve stakeholders properly. You can read the original post here:


Danielle Koehler

Danielle is a staff writer for CAI's Accelerating IT Success. She has degrees in English and human resource management from Shippensburg University.

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